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Stop chasing approvals and losing purchase requests. Our system makes buying things straightforward while keeping the bosses happy.
Procurement Dashboard
Someone needs to buy something. They fill out a form (a nice one, not a terrible one). It goes to the right person for approval. When approved, it becomes a purchase order. Simple as that.
No more lost requests, no more wondering who's supposed to approve what, no more accidentally spending the budget twice. Everyone knows what's happening and where things stand.
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Digital requisition forms with approval routing
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Purchase order generation and vendor management
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Budget tracking and spending controls
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Approval workflows based on amount and category
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Management reporting and spend analysis
1. Requirements Analysis
Review current processes and approval hierarchies
2. System Configuration
Set up workflows, budgets, and vendor catalogs
3. User Training
Train requestors and approvers on the system
4. Go Live
Pilot with select departments, then full rollout
Typical implementation: 3-6 weeks
The system enforces your purchasing policies automatically and routes requests to the appropriate approvers based on rules you define.
Approval Hierarchies
Set up approval chains based on amount, department, or item category
Budget Controls
Check budget availability before approvals and prevent overspending
Policy Enforcement
Automatic validation against purchasing policies and procurement rules
Emergency Procedures
Special workflows for urgent purchases with post-approval validation
Manage your vendor relationships and purchase orders from a central system with complete visibility into the procurement lifecycle.
Vendor Database
Centralized vendor information with performance tracking and contracts
Purchase Orders
Automatic PO generation with customizable templates and terms
Receipt Matching
Three-way matching between requisitions, purchase orders, and receipts
Contract Management
Link purchases to existing contracts and track contract utilization
Audit Trail
Complete audit trail of all procurement activities with timestamps and user actions
Built-in reports provide visibility into spending patterns, vendor performance, and process efficiency to help you make informed procurement decisions.
Spending Analysis
Department and category-wise spend analysis with trend reporting
Vendor Performance
Delivery times, quality ratings, and cost comparisons by vendor
Process Metrics
Approval cycle times, bottlenecks, and efficiency measurements
Budget Tracking
Real-time budget utilization and variance reporting
We provide comprehensive support to ensure successful adoption and ongoing efficient use of the procurement system.
User Training
Role-based training for requestors, approvers, and administrators
System Support
Technical support during business hours with priority response for critical issues
Process Consulting
Ongoing guidance for optimizing workflows and procurement policies
System Updates
Regular feature updates and maintenance with minimal downtime
Change Management
Support for process change management to ensure smooth transition from existing procurement methods.
We'd be happy to discuss your procurement requirements and show you how our system can improve your purchasing processes. Most implementations are completed within 3-6 weeks.
Requirements Assessment
Review your current procurement processes and identify improvements
System Demonstration
See the software configured for your specific workflows and requirements
Implementation Plan
Detailed project plan with timelines and training schedule
Phone
01234 567890
procurement@datacraft.ltd
Business Hours
Monday - Friday, 9:00am - 5:00pm
DataCraft
.ltd
Data Solutions
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